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  • Writer's pictureSara Millis

Trello and Microsoft 365: Your guide to easy project management

Are you a small business owner looking for the perfect project management solution?


As a decision-maker, you understand the need to streamline tasks, foster collaboration, and ensure seamless team communication. That's where the dynamic duo of Trello and Microsoft 365 comes in.


In this comprehensive guide, we'll delve into the world of the Trello app and Microsoft 365 integration to revolutionise your project management game.


Business women talking to two collegues


Understanding Trello

The Trello app is more than just a project management tool; it's a productivity powerhouse that simplifies how you organise tasks, collaborate with teams, and achieve project milestones.


With its user-friendly interface and visually appealing boards, Trello offers an intuitive way to manage projects of any scale. Let's explore the key aspects that make Trello a go-to choice for businesses worldwide.


Versatile task management

Trello's boards, lists, and cards make organising tasks a breeze. Create boards for different projects, add lists representing project phases, and populate them with cards for specific tasks. Move cards from one list to another as tasks progress, clearly defining your project's status.


Visual cues like this make reporting in meetings much easier because you can see where project progress stands at a glance.


Collaboration at its finest

Collaboration lies at the heart of Trello's success. Invite team members to boards, assign them to tasks, and foster seamless communication through card comments. Real-time updates keep everyone in sync, promoting collaboration even in remote work scenarios.


Integrations galore

Trello's flexibility extends further through its integrations with popular third-party apps like Slack, Google Drive, and Microsoft 365. These integrations enhance your project management experience by centralising your data and tools.


Let's look at Microsoft 365 and how you can integrate it to elevate your Trello experience.



Microsoft 365: A robust ecosystem

Microsoft 365, previously called Microsoft Office 365, is more than just a suite of productivity tools. It's a comprehensive ecosystem to improve communication, collaboration and business productivity. Let's explore the core components that make M365 an indispensable asset for your organisation.


The suite of productivity

M365 combines familiar applications like Word, Excel, PowerPoint, and Outlook, empowering your teams to create, edit, and share documents seamlessly. The suite's robust features facilitate smooth workflows and easy data management.


The power of OneDrive

With M365, your files become easily accessible through OneDrive, a secure cloud storage solution. Say goodbye to version control woes and embrace real-time collaboration on shared documents.


Collaboration with Microsoft Teams

Microsoft Teams, a central hub for teamwork within Microsoft 365, takes communication and collaboration to the next level. Teams enable virtual meetings, instant messaging, and file sharing, perfect for remote and dispersed teams.


Scalability and security

Microsoft 365 is designed to scale your business. As you grow, Microsoft's cloud infrastructure adapts to accommodate your needs seamlessly. Additionally, built-in security features protect your data and ensure compliance with industry standards.



Trello and Microsoft 365 integration

Bringing Trello and Microsoft 365 together opens up possibilities for seamless project management and enhanced collaboration. The integration enables you to leverage the strengths of both platforms, offering a cohesive and efficient experience for your teams.


Uniting Trello boards with Microsoft 365 apps

Trello integration allows you to embed Microsoft 365 apps directly into your Trello boards. Access your favourite Microsoft 365 tools, such as Excel, Word, and PowerPoint, within Trello, eliminating the need to switch between applications.


Boosting productivity with OneDrive integration

Integrate Trello with OneDrive to store project-related files and documents in one centralised location. Collaborate on files directly from Trello cards, enabling seamless content creation and review processes.


Streamlining communication with Microsoft Teams

Enhance team collaboration by integrating Microsoft Teams with Trello. Effortlessly share Trello boards, cards, and task updates in Teams channels, ensuring all team members stay informed and engaged.


Seamless synchronisation of calendars

With Trello and Microsoft 365 integration, you can sync due dates and tasks between Trello cards and your Microsoft 365 calendar. Keep track of project timelines and deadlines without leaving your familiar calendar interface.


Effortless task management with to-do lists

Transform Trello cards into actionable tasks by integrating with Microsoft To-Do. Prioritise, set deadlines, and manage your to-do lists, making your project management journey even more efficient.


SharePoint integration for document collaboration

Leverage SharePoint integration to manage documents, data, and project resources in Trello. Collaboration is easy as everyone can access the most up-to-date information.


Integrating Trello and Microsoft 365 is a game-changer for project management, allowing you to harness the full potential of both platforms in a unified workspace. Let's look at how to set that up.



Getting started: Setting up the Trello M365 integration

Setting up the Trello and Microsoft 365 integration is a straightforward process that unlocks collaborative possibilities. In just a few steps, you'll connect both platforms and optimise your project management experience. Let's walk you through the setup process.


Connecting your Trello and Microsoft 365 accounts

  • Log in to your Trello account and navigate to the "Power-Ups" section in the right-hand menu.

  • Search for the Microsoft 365 Power-Up and click "Enable" to activate it for your boards.

  • Follow the prompts to connect your Microsoft 365 account to Trello securely.


Configuring integration settings

Once your accounts are connected, customise the integration settings to suit your team's preferences

  • Choose which Microsoft 365 apps you want to integrate directly into Trello, such as Word, Excel, or OneDrive.

  • Enable calendar synchronisation to view Trello due dates and tasks now in your Microsoft 365 calendar.

  • Set up task sync with Microsoft To-Do, ensuring seamless task management across both platforms.


Permissions and access control

Ensure team members have the necessary permissions to access and collaborate on Trello boards and Microsoft 365 files. Configure access control settings to align with your team's needs and security requirements.


Experience the integration in action

With the integration set up, it's time to experience the magic of Trello and Microsoft 365 working hand in hand.

  • Create Trello cards with Microsoft 365 apps embedded for easy file access and collaboration.

  • Collaborate on documents stored in OneDrive directly from Trello cards, keeping everyone on the same page.

  • Utilise Microsoft Teams integration to discuss project updates, share Trello boards, and streamline communication.


As your team embraces the Trello and Microsoft 365 integration, you'll notice a significant boost in productivity and streamlined project workflows. The power of seamless collaboration and task management will unlock new levels of efficiency for your business.



How to set up and manage your first project with Trello and Microsoft 365

With Trello and Microsoft 365 integration seamlessly in place, managing projects becomes a breeze. Harness the combined power of these platforms to streamline your project workflows and enhance collaboration among your teams. Let's explore how you can achieve easy project management with Trello and Microsoft 365:


Planning and creating projects in Trello

  • Begin by creating a Trello board for your project. Name it appropriately to reflect the project's scope or objectives.

  • Add lists to represent different project phases, such as "To Do," "In Progress," and "Completed."

  • Populate each list with cards that contain specific tasks or deliverables for that phase.


Leveraging Microsoft 365 tools

Enhance your Trello boards with the power of Microsoft 365

  • Microsoft Word - Attach relevant project documents, proposals, and reports to Trello cards, enabling easy access for team members.

  • Microsoft Excel - Utilise Excel files to track project budgets, timelines, and resource allocations.

  • Microsoft PowerPoint - Share project presentations and updates directly through Trello cards.


Streamlining task assignments and deadlines

  • Assign team members to specific tasks using Trello's card assignment feature to ensure clear accountability and responsibilities.

  • Set due dates for each task to establish clear project timelines and ensure timely completion.


Collaboration in real-time

Trello and Microsoft 365 integration enables seamless collaboration

  • Collaborate on Microsoft 365 documents within Trello cards, allowing team members to edit and provide feedback without leaving the platform.

  • Utilise Microsoft Teams integration to conduct virtual meetings, discuss project updates and brainstorm ideas effortlessly.


Centralised document management

Leverage OneDrive integration to store all project-related files centrally

  • Keep project documents, images, and videos organised and accessible from Trello cards.

  • Collaborate on files with team members, ensuring everyone works with the latest version.


Enhancing project communication

Use Microsoft Teams to maintain open communication channels

  • Instantly message team members, making resolving queries and sharing quick updates easy.

  • Utilise Teams channels to create dedicated spaces for specific projects, keeping communication focused and organised.


Trello pricing and Microsoft 365 compatibility

Before fully embracing the Trello and Microsoft 365 integration, it's essential to understand the pricing options and compatibility aspects of both platforms. Let's explore the details to ensure you make an informed decision.


Trello pricing plans

Trello offers a range of pricing plans tailored to various business needs

  • Free Plan - The Free plan provides basic project management capabilities, suitable for small teams and individuals exploring Trello's features.

  • Standard (USD 5 per month, per user, if billed annually - otherwise, $6) - Ideal for growing teams, the standard plan offers a larger space for project work.

  • Premium (USD 10 per month, per user, if billed annually - otherwise, $12.50) - Tailored for larger teams, the premium plan offers various project visualisation preferences across multiple projects.

  • Enterprise (starts at USD 17.50 per month, per user, if billed annually) - Allowing for added security across larger organisations.


Microsoft 365 subscription options

Microsoft 365 offers different subscription plans, each with its own set of applications and features

  • Microsoft 365 Business Basic (£4.90 per month, per user) - Provides web-based Office apps, email, and cloud storage.

  • Microsoft 365 Business Standard (£10.30 per month, per user) - Includes the full Office apps, email, cloud storage, and Microsoft Teams suite.

  • Microsoft 365 Business Premium (18.10 per month per user) - Offers advanced security and device management in addition to the features of the Business Standard plan.



Compatibility and integration considerations

When choosing Trello and Microsoft 365 plans, ensure compatibility for seamless integration

  • The Trello Free plan is compatible with all Microsoft 365 subscription levels.

  • The Standard and Premium plans offer enhanced Microsoft 365 integration features.


In the next section, we'll address frequently asked questions about Trello, helping you gain further clarity on its usage and features.



Frequently asked questions (FAQs) about Trello

As you delve into Trello and Microsoft 365 integration, you may have some questions in mind. Here are the answers to the most commonly asked questions about Trello:


Q: Is Trello free or not?

Trello offers a free plan with basic features for project management, making it an excellent choice for small teams and individuals. However, consider upgrading to paid plans like Standard or Premium for enhanced collaboration and advanced features.


Q: Is Trello a CRM?

Trello is not a Customer Relationship Management (CRM) tool by default. While it excels at project management and task organisation, it's primarily designed for managing tasks and projects rather than customer relationships. However, Trello can complement CRM tools with the right integrations and extensions.



Conclusion: Ready to streamline your projects with Trello and M365?

By harnessing the versatility of Trello and the productivity suite of Microsoft 365, you'll experience easier project planning, real-time collaboration, and enhanced progress tracking. You'll also be able to make more informed decisions based on data-driven insights.


We recommend exploring the integration!


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