top of page
  • Writer's pictureSara Millis

How many users can you have on Microsoft 365 Business Standard?

Are you considering Microsoft 365 Business Standard for your growing business? Are you confused about the number of users you can allocate? If the answer is yes, you're in the right place.

In this article, we'll tackle the frequently asked questions regarding user limitations in Microsoft 365 Business Standard and the significance of understanding user allocations for business scalability.

Ready? Ok, let's get started!

People working on laptops and paperwork, at a desk together in the office

So, how many users can you have on Microsoft 365 Business Standard?

The answer is up to 300 active users on Microsoft 365 Business Standard*.

But before you nip off and get your Microsoft 365 subscription, you must know what you get in the business standard plan and its user limitations.

An overview of M365 Business Standard

Microsoft 365 Business Standard is a comprehensive suite of Microsoft applications designed to enhance your business productivity and collaboration.

You'll get access to

  • Word

  • Excel

  • PowerPoint

  • Outlook

  • OneNote

  • Publisher

  • and Access. 

In addition to the core applications, you'll also have several collaborative tools, such as 

  • Teams - allows users to chat, call, and meet from anywhere at anytime

  • and SharePoint - enables users to share documents and collaborate in real-time

User limitations in M365 Business Standard

Ok, now you know what you get for your subscription, but what do you need to learn about user limitations?

As mentioned earlier, on the M365 Business Standard plan, you can have up to 300 active users. Over that, you'll need to opt for an Enterprise Plan.

*What does active user mean? An active user applies to users currently using the system, which means you can add and remove users as needed to stay within the 300-user limit. However, do bear in mind Microsoft's terms and conditions to ensure you remain compliant.

Next, let's talk about the Microsoft licensing structure. Microsoft 365 Business Standard is licensed per-user, meaning you'll need to purchase a licence for each software user (around £10.30 per user/month). Each licence allows users to install and use Microsoft 365 Business Standard on up to five devices, including PCs, Macs, and mobile devices.

You must stay compliant with licencing to avoid any legal issues or fines down the line. Ensure you're only allocating licences to active users and not sharing licences between users. It's also important to keep track of your licence and renew it as needed to avoid any interruptions in service.

Scalability and user management

As with any software implementation, it's vital to understand how the service can scale with your business as you grow and how, where and when your staff will be using it.

Your first consideration is staff and how you expect user numbers to change over time. Will the Business Standard plan offer you room to grow or contract over time without causing business disruption?

The second thing to consider is the type of user your plan will support. Will the Business Standard plan offer enough support for your sales team, who may be heavy on comms tools, and your HR team, who might need heavier use of document sharing?

You'll also need to consider user management. How do you make this process easy? Well, luckily for you, Microsoft has carefully thought about this and created several user management tools within Microsoft 365. Your administrators can

  • Easily add or remove users, assign licences, and control user settings from a single console

  • And delegate administrative tasks to other users

Your next step with Microsoft 365 Business Standard now you know you can have 300 users

As we end this blog, it's clear that you'll need to consider how Microsoft 365 Business Standard can help your business. Think about what you'll require, for whom and when you'll need it. This will avoid diving into licencing and user rollouts before understanding your user case.

If you need help with that, contact us. At It Soho, we proudly support central London businesses with all their IT needs.


bottom of page