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  • Writer's pictureSara Millis

The Asana and Microsoft Teams integration for better task management

Are you looking for a project management tool to enhance the capabilities of your Microsoft 365 plan? Then Asana might be for you.


In our IT Soho guide, we'll show you what that integration might look like, discuss two working examples and then show you how to set up your integration.


Man drinking an expresso and smiling at someone out of shot, while sitting at his desk, with laptop open.


Does Asana integrate with Teams?

Yes, Asana does offer integration with Teams.


You can use Asana for Teams integration to directly convert communications into tasks and projects from your Teams channel. This makes it easier to keep everyone on the same page and ensures that essential tasks are not overlooked.


In addition, you can receive Asana notifications and updates directly in Teams, keeping you informed about project progress and any changes made to tasks.



Why would you integrate Asana with Microsoft Teams?

As we said, the integration allows you to create, view, and complete tasks in Asana without ever leaving Microsoft Teams, saving you time and keeping you focused on your work. 


In terms of business, the integration really comes into its own when you consider what types of "communications to tasks" you could create. For example, it would be great for sales and production teams; equally, it could be helpful for other team members or managers to task or allocate specific projects or jobs for teams to complete.


Then, there's the ability to repeat tasks, creating seamless and recurring workflows for job roles and department staff. There's a lot of scope here.



Two business examples of how Asana and Teams can turn conversations into tasks

Example 1: Marketing

Let's say you work in a marketing team, and your colleague mentions a new product launch during a conversation. You can use Asana or Teams to turn this conversation into a task. Simply create a new task with a title that briefly describes the product launch, add a due date, assign a team member responsible for it, and add any additional details. This way, the entire team can keep track of the progress and stay aligned on the project's goals.


Example 2: Customer Support

Imagine you work in a customer support team and receive a call from a customer who needs help with a product. You can use Asana or Teams to turn this conversation into a task. Create a new task with a title that briefly describes the customer's issue, add a due date, assign a team member responsible for it, and add any relevant information. This way, the team can work together to resolve the issue quickly and efficiently. Additionally, you can communicate with the customer to keep them updated on the progress and ensure their satisfaction.



How to integrate Asana into Teams

Here is a step-by-step list on how to integrate Asana into Teams:


  1. Open Microsoft Teams and navigate to the channel you want to integrate Asana.

  2. Click on the "+" button next to the tabs.

  3. Search for Asana in the search bar and select it.

  4. Click "Add to Teams" to install the Asana app.

  5. Once installed, click on the Asana app icon in the channel to get started.

  6. Log in to your Asana account.

  7. Select the project you want to integrate with Teams.

  8. Choose the options you want for the integration, such as notifications and permissions.

  9. Save the settings and start collaborating with your team in Asana within Teams.



Are there any alternatives to the Asana and Microsoft Teams integration

Yes, you could swap Asana for Trello, another project management tool we have covered on the blog.


Interested in London-based IT Support to help you with software licencing and integrations? Contact us today!

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